Regulations 2020

Stichting Internationale Vierdaagse Apeldoorn

Regulations 2020

of the Cantharel International Four Days March  Apeldoorn

Information Address:

Secretariat:  W.M.Th. Woudenberg-Hulleman
Hulstweg 10, 7312 DX Apeldoorn, Netherlands
Tel: +31 (0)6 5700 2085
Rabobank: NL45 RABO 0300 8270 91
BIC code: RABONL2U
secretariaat@4daagseapeldoorn.nl
www.4daagseapeldoorn.nl

Start and finish location:
Sports complex v.v. Victoria Boys, Berghuizerweg 153, 7312 SN Apeldoorn, Netherlands. Route and parking are signposted.

The regulations are divided into three segments:

A. General – for all participants
B. Four-day-march participants
C. Day-hikers

The three segments together form the regulations and must be seen as a whole.

A. General – for all participants

A1. Definitions

a. A four-day-march participant is a hiker who participates in the four-day-march event with the intention to, in accordance with the applicable regulations, hike the pre-specified distance, after completion of which a medal or keepsake.

b. A day-hiker is a hiker who participates one or multiple days, in accordance with the applicable regulations, where the distance can be determined on each separate day. In case a day-hiker completes four days of hiking, they are not applicable for a medal or keepsake, which are reserved for four-day-march participants.

A2. Liability
Apeldoorn International Four Day March Foundation does not accept any responsibility and/or financial liability for damage incurred due to accidents and/or illness, nor for theft of goods of participants, regardless of the cause. By registering participants or the parents/guardians of minor participants indicate that they participate at their own risk, declaring that they are familiar with all rules and regulations pertaining to this walking event and accept them without reservation.

In addition, the participant declares that he or she will follow all instructions of the legal authorities, traffic controllers and organisation staff. If due to any circumstance(s) the event cannot proceed (further), there is no entitlement to restitution of expenses or refund of registration fees paid.

A3. Decision-making
In all cases in which these regulations do not apply or supplementary or different measures have to be taken, the board of the Apeldoorn International Four Day March Foundation shall decide.

A4. Participation
Participation in the daily distances of 20, 30 and 40 km is open to everyone who is 12 years or older on 31 December 2019. For the 12 km, one must be 10 years or older on 31 December 2019. For the 50 km, the participant must be 16 years or older on 31 December 2019. In case of doubt as to the proper age or other false declarations the foundation board has the right to refuse registration.

A5. Maximum number of registrations per distance
Due to the unique character of the routes of the Apeldoorn Four Day March the number of registrations per distance has been restricted to a maximum. The board can decide, for one or more distances, to put a stop to registration.

A6.Personal registration
Registration is personal and not transferable. In case of doubt the organisation has the right to have the accuracy proven or, in case of refusal, to exclude the person concerned from (further) participation.

A7. Groups
Groups are required to use the registration form that can be obtained from the Foundation. A group consists of at least 11 people including the leader, of at least 18 years old, all participating on the same distance. In case of more than one distance, a minimum of 11 people including the leader applies per distance. In case of smaller numbers, registration is to be individual. The registration form must be sent to the administration of the Apeldoorn International Four Day March Foundation, Warenargaarde 103, 7329 GB Apeldoorn, Netherlands.

 A8. Foreign participants
Participants living abroad can register through the website or via submission of an appropriately completed registration form that can be obtained from the secretariat. Foreign participants can apply for the discount if they supply a copy of their membership pass of their walking association to the administration. They must personally transfer the amount owed to the bank account mentioned above. As a special service, participants from outside the Eurozone can pay cash at the start. Paying by card is also possible in the tent. The registration form must be sent to the administration of the Apeldoorn International Four Day March Foundation, Warenargaarde 103, 7329 GB Apeldoorn, Netherlands.

 A9. Start  times
12 km: between 08:30 A.M. and 10:30 A.M.;
20 km: between 07:30 A.M. and 10:00 A.M.;
30 km: between 07:00 A.M. and 09:00 A.M.;
40 km: between 06:30 A.M. and 07:30 A.M.;
50 km: between 06:30 A.M. and 07:00 A.M.

 A10. Deregistration:
You can deregister between 11:00 A.M. and 5:30 P.M. in the administration tent on the grounds of v.v. Victoria Boys. In case of deregistration after 5:30 P.M. you are considered to have dropped out. Dropped-out four-day-march participants can hike the remaining days as day-hikers and pick their preferred distance.

 A11. Medical examination
No medical declaration is required for participation. Participation is at one’s own risk.

A12. Medical Service
The polyclinic of the Medical Service is located in the dressing rooms of v.v. Victoria Boys. Emergency stations have been set up along the routes. Instructions from the physicians and medical service staff must be followed unconditionally. If a participant decides not to continue for medical reasons, the start/control card must be returned to the organisation.

A13. Routes
Varied routes have been plotted for each day. Main roads are avoided where possible and the scenic forest and heather paths so abundantly present around Apeldoorn are frequently used. The routes are indicated with arrows. Please realise that you are a guest in the (nature) areas that we walk through and act accordingly. During the four-day-walking- event normal traffic rules for pedestrians apply on the public road.

A14. Attendants
Attendants of clubs and groups may not be part of the group during the marches. Attendants must follow the route as indicated in the itinerary and the must not hamper participants. On a couple of resting places only vehicles, tents etc. of the organisation are only permitted, not of attendants of groups, clubs, individuals and others. Instructions of organisation staff at the resting places must be followed unconditionally.

 A15. Walking speed
The time available for completing the routes is sufficient for walking on a relaxed speed. Respect the fact that not everyone has the same speed as you have. So make space for people to pass if necessary and pass only if the paths allow it. Pay attention to the maximum crossing times at the rest posts. Make sure you leave timely, otherwise you will run the risk of the way-pointing arrows already being removed.

 A16. Music and pets
Playing sound equipment audibly to the other participants on the routes is not permitted.
Taking pets with you on the unique routes is not permitted and explicitly forbidden by some landowners.
Service dogs in function are allowed, if on a leash and wearing a vest clearly showing it is a service dog.

A17. Parking
There is sufficient parking space around the grounds of v.v. Victoria Boys. You are urgently requested not to park in residential areas. Instructions from the organisation must be followed. Illegally parked vehicles can be towed away. The organisation is not responsible for this.

A18. Bicycle parking
There is sufficient space for parking bikes. You must follow the instructions from the organisation.

 A19. Smoking
The sport complex of v.v. Victoria Boys is smoke free. The organisation of the Four-day-march strives towards a smoke free event. There is a designated smoking area on the grounds. We try to make the hiking event smoke free. Smoking in nature is discouraged. 

 A20. Use of image
Participants agree with the use of their image in print, film, video etc. for promotional activities of the Apeldoorn Four Days March and the Koninklijke Wandel Bond Nederland (the Dutch Royal Walking Association) without being entitled to any financial compensation.

 

B. Four-day-march participants

B1. Daily distances
It is possible to pick the following distances: 12km, 20km, 30km, 40km or 50km. All distances are average distances per day. For required age to participate see General A4. Changing the distance is possible for free until the closing of the preregistration, after which it is only possible to change on the Monday or Tuesday morning before the event, for €5,00 administration costs. When you choose to hike a smaller distance than the previously chosen one, you will be considered a dropped-out participant.

B2. Registration term
The registration term will close on Tuesday 30th of June 2020 at midnight, or as soon as the maximum number of registrations is reached for the various distances. Registration is accepted as soon as the amount owed has been credited to the account of the Stichting Internationale Vierdaagse Apeldoorn. After this term, registrating is only possible on the Monday or Tuesday morning before the event at a higher tarif.

B3. Registration fee and registration
The registration fee is:

Pre-registration Registration on the spot 
4 days members*€  30.00  € 35.00
4 days non-members€ 35.00€ 40.00
4 days members* without medal€ 25.00€ 30.00
4 days non-members (without medal)€  30.00€ 35.00

* member of the Koninklijke Wandel Bond Nederland (Dutch Royal Walking Association) of Wandelsport Vlaanderen

Under no circumstances can registration fees be refunded in case of non-participation. You can register on the website www. 4daagseapeldoorn.nl or in writing with a completely filled out registration form which can be obtained at the secretariat.

B4. Check-in four-day-march participant
Check-in must take place on Monday 13th of July 2020 between 1 P.M. and 4 P.M. or Tuesday 14th July 2020 before the start time of the distance concerned, in the sports complex of v.v. Victoria boys, Berghuizerweg 153, 7312 SN Apeldoorn. Upon handing in the registration document, the start/control card and the information booklet will be issued.

B5. Start/control cards
On the day of check-in each participant will receive a start/control card for the march day. Upon deregistration after the march this card is taken in and replaced by a start/control card for the next day. The start/control card is punched at the start of each march day. The start/control card must be shown personally when the routes are checked.

B6. Medal
Medals are, with surcharge, reserved for the participants who finish the four-day-march. At the registration it is possible to indicate how often you have participated.

B7. March kilometre booklet and IVV cards
March kilometre booklets need not be handed in. A sticker for these booklets is issued after completion of the third march day. If desired, you can provide this booklet with a stamp yourself. IVV cards and the like are stamped on request. A separate IVV stamp is issued for each day.

 

C. Day-hikers

C1. Hiking options
Each day, the day-hiker can pick a distance. It is possible to choose the following distances: 12km, 20km, 30km, 40km or 50km. All distances are average distances per day. For required age to participate see General A4. Once the distance is picked, it is binding for that day. When pre-registrating, you are obligated to indicate the days and distances that you would hike. Changing a day or distance is possible at the check-in on the hiking day. Hiking more that the picked distance is possible, within the predetermined time for the distance that you signed up for.

C2. Registration term
The registration term will close on Tuesday 30th of June 2020 at midnight, or as soon as the maximum number of registrations is reached for the various distances. Registration is accepted as soon as the amount owed has been credited to the account of the Stichting Internationale Vierdaagse Apeldoorn. After this term, registratingas a day-hiker is only possible on the Monday or Tuesday morning before the event at a higher tarif.

C3. Registration fee and registration
The registration fee is:

      Pre-registrationRegistration on the spot
4 days members*€  30.00€ 35.00
4 days non-members€ 35.00€ 40.00
3 days members*€  24.00€ 27,00
3 days non-members€ 27.00€ 30,00
2 days members*€ 16.00€ 18,00
2 days non-members€ 18.00€ 20,00
1 day members*€   8.00€ 9,00
1 day non-members€   9.00€ 10,00

* member of the Koninklijke Wandel Bond Nederland (Dutch Royal Walking Association) of Wandelsport Vlaanderen.

Under no circumstances can registration fees be refunded in case of non-participation. You can register on the website www. 4daagseapeldoorn.nl or in writing with a completely filled out registration form which can be obtained at the secretariat.

C4. Check-in day-hiker
Check-in must take place before the start time of the distance concerned, in the sports complex of v.v. Victoria boys, Berghuizerweg 153, 7312 SN Apeldoorn. Upon handing in the registration document, the start/control card and the information booklet will be issued.

C5. Start/control cards
On the day of check-in each participant will receive a start/control card for the march day. Upon deregistration after the march this card is taken in and replaced by a start/control card for the next day. The start/control card is punched at the start of each march day. The start/control card must be shown personally when the routes are checked. You are obligated to deregistrate in the tent each day.

C6. March kilometre booklet and IVV cards
March kilometre booklets need not be handed in. A sticker for these booklets is issued after completion of the third march day. If desired, you can provide this booklet with a stamp yourself. IVV cards and the like are stamped on request. A separate IVV stamp is issued for each day.